Moving from paper-based processes to onboarding software can be scary. Why? Because transitioning to technology always has its doubts and questions. Will the technology really serve our firm’s needs? Is it the best choice among all the choices? Did we miss a crucial feature in selecting our onboarding software partner? Will this technology actually make our staffing agency run better?
Your onboarding software, or any software for that matter, should make your jobs easier and allow your teams to be more efficient and productive. The software should be built on a solid foundation with a forward-thinking leadership team that can respond to your needs now as well as predict future needs through their in-depth industry knowledge.
In a sea of staffing software providers from large companies to small, niche players, how do you choose the best provider for your staffing firm needs? We’ve outlined the top four features that you should look for in choosing the best onboarding software provider:
Ensuring Full Compliance
One of the main objectives of implementing onboarding software is to reduce the risk of fines by making your staffing more compliant. This includes creating an online library of the most up to date tax and work authorization forms as well as digitizing processes via e-signature and document storage. This also gives you peace of mind should any client or federal audits arise.
Your staffing software solution should be more than an off-the-shelf product with standard forms. You should have complete control over company-specific documents, workflow processes and branding to be seamless extension of your organization.
Today’s software needs to play nice with others. With so many choices, the best onboarding software providers needs to be able to insert itself successfully into the hiring process. You should take this into high consideration when looking to find a provider that can integrate with ATS, payroll, e-signature and others. Otherwise, you’re adding another vendor, another platform and ultimately, another step in the process.
Direct and easy to use
This should be one of the most important considerations when choosing your onboarding software. Implementing new technology always has its learning curves, but it shouldn’t be too difficult to set up nor use on a daily basis. Your team needs to feel confident adding automation to the hiring process and allow them to do their jobs better while preventing those common errors. Speed is key when navigating a new employee from hiring to placement.
Still deciding which onboarding software is right for your agency? Our highly skilled team has been in the staffing industry for years and understands the challenges you face in choosing the right technology.